What is Team Collaboration? Building an Effective Team Collaboration

Did you know that 86% of employees believe that a lack of team collaboration in the workplace is one of the main causes of workplace failures? Considering this, it’s easy to see why many businesses see collaboration as a major component of their success. And, with the increasing trend towards remote working, effective team collaboration is becoming even more important.

But here’s the thing, achieving effective team collaboration in any business can be challenging. But if you go back to basics, implement the key elements, and use the right technologies, it’s certainly doable. And here, ULTATEL’s range of collaboration tools make it easier for you to streamline your collaboration efforts and make them more effective.

Compromise

Compromise plays a crucial role when the team needs to make decisions and come up with the solutions to the challenges they face. In addition, compromise can be invaluable when managing conflict between team members.

Reliability

Reliability involves that everyone on the team knows their role, what’s expected of them, and that others can rely on them to fulfill these roles. This reliability builds trust, which ensures effective collaboration.

Diversity

There will always be different viewpoints, diverse skills, experience, expertise, and varying personalities. In teams that collaborate well, these diverse perspectives and skills work together to come up with new and innovative solutions to the problems consumers experience.

Key Elements for a Successful Team Collaboration

Effective collaboration relies on communication, transparency, engagement, compromise, and more. Let’s look at these key elements in more detail.

Communication

For successful collaboration, effective and excellent communication is a given. It eliminates misunderstandings and assumptions, allows everyone on your team to know what’s expected of them, and lets everyone stay on the same page.

Transparency

Transparency relates to how you communicate. To be transparent, you should communicate every aspect of your business’s common goal, your team members’ responsibilities, and their roles in reaching your business’s goals.

Engagement

If an employee is engaged in their role, they’ll collaborate well with their team. To keep them engaged, they need to be able to share their ideas and understand what their roles and value are in achieving the team’s common goals.

Knowledge Sharing

In any team, you’ll find people with a diverse set of skills, expertise, and experience. As such, those with less experience can learn from others. Similarly, those with more skills in certain aspects can make valuable contributions to the team. And this form of knowledge sharing goes further than skills and knowledge, as different perspectives can also lead to new and innovative solutions.

Improve Company Culture

When your team collaborates effectively and every team member understands their value in the company achieving its goals, it will foster a rewarding company culture. As such, team members will feel like they’re part of the company’s journey and not just passengers along for the ride.

Benefits of Strong Team Collaboration

Let’s look at some benefits you’ll enjoy when your team collaborates successfully.

Increased Productivity

When it comes to productivity, the saying “there’s strength in numbers” has never been more true. In other words, when your employees collaborate better and, as a result, work more efficiently towards their goals, your business will be more productive. This means that your team will be able to do more in less time, which leads to your business being able to generate more profit.

Higher Employee Engagement

When team members collaborate and work in a team towards common goals, they’ll be more willing to share ideas and offer solutions for the challenges the team encounters. This helps them understand and appreciate their contribution to the team’s efforts in reaching its goals, which, in turn, leads to more engagement.

Flowing from this, higher employee engagement also increases your employee retention rates, which helps you retain the best talent for your business.

Tips on How to Improve Team Collaboration

Team collaboration can be challenging to get right, and it takes a lot of time and effort to get right. Here are some actionable tips you can use to improve team collaboration.

Set Common Goals

It’s crucial to set common goals and communicate these goals to your team. In this way, everyone on the team knows what they are working towards, and what they should do to help the team achieve its goals. Setting common goals will also help the team to stay focused when they face challenges or conflicts.

And when it comes to setting goals, it’s also important to be transparent. This means that you should communicate these common goals and every team member’s responsibilities clearly to them. They should also know if any aspects of the common goal change. This, ultimately, keeps them in the loop and eliminates any misunderstandings or confusion.

Focus on Team Member’s Strengths

One way to build and nurture relationships between team members and, by implication, trust, is to focus on every team member’s individual strengths and the contribution they make towards the team achieving its goals.

A reason for this is that successful teams are based and thrive on a diversity of skill sets and experiences. And when you highlight these strengths in a collaborative environment, your team members feel more valued and appreciated.

This shouldn’t be underestimated, as employees with unique skills and experiences will leave your business if they feel they’re not being appreciated. Research shows that 66% of employees quit their jobs if their companies didn’t appreciate what they contribute.

Invest in the Right Team Collaboration Tools

If you want to use these tips to improve team collaboration, you’ll need to give your team the tools to make this possible. As with your other business processes, the right tools can help your team collaborate more effectively and efficiently.

To find the right tools for your business, you should carefully consider your needs and requirements and find tools that meet these. It’s also worthwhile to involve your team in the process, as they’ll be the ones using these tools. So, in a sense, the process of finding the right tools can serve to increase and encourage engagement and collaboration.

Keep Everyone Engaged

When your team members are more engaged, they’ll work better together as a team and deliver higher quality results. While one way to do this is to highlight their strengths, there are many other ways to encourage engagement.

One way is to encourage creativity. So, you’ll need to give team members the space and opportunity to share ideas and solutions to the challenges they face. Here, brainstorming sessions can be an invaluable tool that allows team members to think creatively and share their ideas. This is the way innovative solutions are born.

Other ways to encourage engagement include team building activities, encouraging and responding to feedback, and social events.

Be Ready to Compromise

When you want to ensure effective team collaboration, you must foster an environment where everyone is ready and willing to compromise. When they are, they’ll respect one another and be more willing to accept others’ viewpoints and perspectives, which, ultimately, results in less conflict.

In turn, this relies on ensuring that team members are familiar with each other’s personalities, skills, expertise, and workflows. The best way to do this is to encourage constant communication.

Key Features to Look for in a Team Collaboration Software

You now know what the key elements of team collaboration are, and some tips you can use to improve team collaboration within your business. More importantly, you’ve seen what benefits you enjoy when you pull it off.

One of the best tips you can use to improve team collaboration is investing in the right team collaboration tools. The problem is that there are so many tools available, all with different feature sets and advantages, that it can be quite challenging to choose the right one for your specific needs and requirements.

To make this decision a bit easier, here are some key features you should consider that make these truths more effective.

File Sharing

One of the key features that any team collaboration platform should have is file sharing. This makes it easier for team members to share files among themselves. Some platforms even make it possible for team members to add comments or edits to documents and images, while other team members can see these changes or comments in real-time. This is far better than emailing documents and images to and fro for feedback.

Team collaboration platforms that enable file sharing also have other benefits, including having documents and images always available, no matter where the team member is. And these platforms incorporate advanced and robust security systems that ensure that your documents stay safe.

Team Chat

In addition to its file-sharing capability, an effective team collaboration platform should also offer built-in messaging and chat systems. These make it easier for team members to communicate, especially concerning the documents or images shared through the file-sharing system. In turn, this eliminates the need to phone a team member or send an email and wait for a reply, which takes more time.

Video

While messaging and chat systems can be very effective communication tools, it is sometimes necessary to speak to colleagues face-to-face or hold team meetings. This is where video calling comes in. It allows team members to speak in person, no matter where they are, which is especially helpful since remote working is becoming increasingly popular. This makes video calling a vital feature of effective team collaboration software.

Task Management

Task management is a vital component of effective collaboration. As such, team collaboration software must have task management features. These features will allow everyone to know what they need to do and by when. It will also show the team the progress towards their goals.

This results in the team being able to streamline their workflows, track and manage deadlines, effectively manage resources, and deliver work on time.

CRM Integrations

When choosing team collaboration software, it must integrate with all the other systems and platforms your business already uses. This has several benefits. For one, by integrating with your other software, your team will be able to share data across many platforms, which eliminates data silos.

It also means they don’t have to spend time looking for the data they need, which makes them more efficient and productive. And with a more efficient team, you’ll be able to generate more revenue.

Ultimately, when you find and implement team collaboration software with all these features, your team will be more efficient and productive, which means they’ll be able to serve your customers better. And when they do, you’ll be able to generate more revenue and grow your business.

When it comes to team collaboration tools for your business, ULTATEL is the perfect fit. It has all the products you need to streamline your collaboration efforts and make them successful.

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“We have been using Ultatel for a little over a year now. The phone service and system have allowed us to increase our overall productivity by direct calls to the right person up front. Also voice mail message go directly to our email inbox. It saves a lot of time when you on the road. Also, the afterhours messaging is more professional. We need to make changes to our directory or add more phone extension the Customer Service Team is very responsive. I recommend Ultatel all the time.”
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